Location: Thessaloniki, Northern Greece

Hours: Full-time / 40 hours per week (Monday-Friday)

Contract: Fixed-term 6 month contract under Greek law, with possibility of extension

Salary: €950-€1150 gross salary (dependent on experience)

Start date: 23 June 2025

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Overview of the Position

IHA is looking to recruit a full-time Programme Manager to start in June 2025. The Programme Manager is a key member of the Greece Management Team, acting as a focal point for local, regional and international partners, providing operational oversight, and serving as the main link between IHA’s back office and its team in Thessaloniki. The position is largely office-based. The Programme Manager contributes to the running of IHA’s projects by providing administrative and HR support, strategic guidance, organisational representation, and advisory support in the development and implementation of projects. The Programme Manager is a key contributor to the running of IHA’s operations, ensuring that projects fit in with the organisation’s objectives, and driving its further professionalisation and growth.

The Programme Manager works closely with the Logistics Manager, Project Manager and Team Manager (Thessaloniki-based, full-time), as well as the Operations Director (remote-based, part-time). IHA has a semi-flat hierarchical structure meaning that there is cooperation and dialogue across the organisation. The ideal candidate is intrinsically motivated, adaptable, passionate about the cause, and able to work on their own initiative and with limited supervision in a challenging environment.

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Key Responsibilities

Human resources:

• Act as the designated safeguarding lead for IHA’s team in Greece
• Oversee adherence to, training on and further development of IHA’s policy framework
• Manage and oversee the recruitment and onboarding of management positions in IHA according to safer recruitment guidelines in cooperation with the Operations Director and Greece Management Team

Partnerships:

• Organisational representation, focal point for local, regional and international partners
• Lead in maintaining existing relationships and identifying opportunities for collaboration
• Administrative tasks related to partnerships including agreements and external reporting

Programmes:

• Project evaluation, development and implementation of M&E tools
• Lead role in ensuring safety and security of projects and team, developing risk assessments
• Support Project Managers with the development and implementation of projects in line with organisational strategy, policies and budget
• Contribute to formulating medium to long term strategic objectives and monitor progress in cooperation with the Operations Director and Greece Management Team

General administration:

• Responsible for organisation’s properties including building maintenance and bills, as well as supporting the Operations Director with contract renewal
• Liaise with lawyers, landlords and repair technicians
• Support the Operations Director with legal and accounting responsibilities related to IHA’s Greek branch

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Applicant Profile

Essential:

• Willing to relocate to Thessaloniki, Greece
• At least 3 years of experience in team/project management within a humanitarian aid project
• Ability to set priorities and think strategically across the short, medium and long term
• Able to spot opportunities for growth and quality improvement, able to solve challenges and create solutions
• Strong written and verbal communication skills with an excellent command of English
• Greek language skills (as required for written and verbal communication with landlords, repair technicians, accountants, lawyers and the local community)
• Strong independent work ethic and hands-on mentality
• Excellent problem-solving, analytical and decision-making skills
• Highly motivated and passionate about IHA’s work
• Strong interest and understanding of the refugee/humanitarian context in Greece
• Strong interpersonal, relationship management and negotiation skills
• Adept at working in variable context, comfortable with unpredictability and change
• Well-developed computer skills, digital problem solver
• To maintain organisational stability we are looking for a commitment of at least 6 months. Preference will be given to candidates who are able to commit for longer
• Must be eligible to legally reside and work in Greece (we are not able to sponsor visas)

Desired:

• Driving licence (class B) valid in Greece. Confident driving regularly a 7-seater or a van

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Our offer and conditions

• Fixed-term 6 month contract under Greek law, with possibility of extension
• €950-€1150 gross salary (dependent on experience)
• 40-hour work week (Monday-Friday)
• 25 days annual leave, in addition to public holidays
• An opportunity to work for an important and meaningful cause as part of a dedicated team
• Additional expenses covered include transportation to and from work, prepaid SIM card, and additional allowance for time-off expenses

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Application

IHA is an equal opportunity employer. We strongly encourage applications from a diverse range of backgrounds and experiences, and are committed to creating an inclusive environment for all team members.

Apply by filling in an application form on our website and sending your CV to vacancies@iha.help by 15 May 2025.

The first round of interviews will take place the week of 19 May 2025.

Please note, as a small organisation, we do not have capacity to provide individual feedback on unsuccessful applications.

As part of our safer recruitment policy, all successful candidates will be asked for contact details of at least two professional references and will need to submit a police record check prior to commencing their role at IHA. The interview process will include two stages as well as an assessment and/or assignment.

If you have any questions, please contact vacancies@iha.help

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